We are seeking a highly organized and resourceful Executive Assistant to the CEO to provide top-tier administrative, operational, and strategic support.
This role demands fluency in Ukrainian to effectively liaise with local partners, government entities, and internal teams. The position will involve managing the CEO’s schedule, coordinating high-level projects, and supporting the execution of key initiatives across Ark’s global and Ukrainian operations.
Key Responsibilities
Executive Support
Manage the CEO’s calendar, appointments, and travel arrangements.
Prepare and organize research and documentation for meetings, presentations, and strategic discussions.
Screen and prioritize emails, calls, and other communications.
Communication & Coordination:
Act as the CEO’s liaison with internal teams, Ukrainian and EU government agencies, and external stakeholders
Draft, translate, and review correspondence in both English and Ukrainian.
Operational Support:
Assist in tracking key initiatives related to Ark’s Ukrainian and international operations, including procurement, deployment, and partnerships
Provide logistical and administrative support for cross-border projects and collaboration
Project Management:
Coordinate strategic projects, ensuring alignment with company objectives and timelines.
Monitor project milestones and deliverables to guarantee timely execution
Strategic Assistance:
Conduct research and prepare reports to inform decision-making processes.
Support the CEO in preparing for key negotiations, investor meetings, and industry events.
Qualifications
Language Skills: Fluency in English and Ukrainian (written and spoken) is mandatory.
Experience: 2+ years of experience as an executive assistant, project manager, or similar role.
Previous experience supporting senior executives in a fast-paced environment.
Technical Skills:
Proficient in modern AI and PM tools: Jira, ChatGPT, Slack, Notion.
Comfortable with data analysis and reporting.
Interpersonal Skills:
Exceptional communication, organizational, and problem-solving abilities.
Cultural Awareness: Understanding of the Ukrainian/EU defense and business landscape is highly desirable.
Experience with startups and an understanding of venture capital is a plus.
Interview Process
Recruiter Screening
Meeting with CEO
Security check
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