We are looking for a highly organized and detail-oriented Operations Manager to drive internal efficiency while providing executive support to the CEO. This role combines strategic operations management with high-level executive assistance, ensuring smooth cross-functional coordination and optimizing internal processes. The ideal candidate is a digital-native professional, fluent in Ukrainian and English, with a proactive mindset and exceptional problem-solving skills.
Key Responsibilities
Digitalize operations across different functions, leveraging modern technology platforms to enhance productivity.
Handle complex scheduling, coordinate meetings, and manage travel logistics with a high degree of discretion.
Assist in preparing documents, reports, and presentations for key stakeholders, negotiations, and strategic discussions.
Build efficient pipeline for internal and external communications, efficiently managing inquiries and facilitating departmental collaborations.
Coordinate strategic projects, ensuring alignment with company objectives and timelines.
Monitor project milestones and deliverables to guarantee timely execution.
Act as the CEO’s primary liaison, facilitating communication with internal teams, investors, Ukrainian and EU government agencies, and external stakeholders.
Support the CEO in key industry events, negotiations, and investor meetings.
Qualifications
Proven experience in an operations role, executive assistance, or project management, ideally within a rapidly growing hardware or tech company.
Fluent in Ukrainian and English, with superior written and verbal communication skills.
Strong digital literacy, adept in using modern AI, project management, and communication tools (Jira, ChatGPT, Slack, Notion).
Legal/finance background is a huge plus
Exceptional organizational skills, with an acute attention to detail and the ability to manage multiple priorities seamlessly.
Proven ability to work cross-functionally and manage multiple stakeholders, including executives and external partners.
Outstanding interpersonal skills, with the capability to interact with individuals at all organizational levels.
Proactive thinker, capable of anticipating executive needs and acting upon them in advance.
Experience with startups, venture capital, or an understanding of the Ukrainian/EU business landscape is a plus.
Interview Process
Recruiter Screening
Meeting with CEO
Security check
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