Supply Chain Specialist / Procurement Specialist
R&D
Kyiv, Ukraine
Office first; partial hybrid/remote may be possible later
The Supply Chain Specialist / Procurement Specialist is part of the Operations / Supply Chain team and reports directly to the Operations Lead.
At the current stage, there is no dedicated Supply Chain Team Lead role in the team. Therefore, this position requires a high level of ownership, independence, and the ability to work directly with the Operations Lead, production, R&D/engineering, QA, warehouse, accounting, logistics, and external suppliers.
This is not a people-management role at the start. However, for a candidate with strong leadership potential, the role may grow into a Supply Chain Team Lead / Procurement Team Lead position.
To manage the full procurement cycle for production and internal business needs: from purchase request review, supplier search, and quote collection to purchase order creation, payment follow-up, delivery/import coordination, document control, and request closure after goods receipt and quality control.
The role includes direct reporting to the Operations Lead on procurement statuses, risks, critical deliveries, shortages, and issues requiring escalation.
Сore responsibilities
Procurement and Supplier Management
Process purchase requests from internal customers in ERP/Odoo.
Check request completeness: specifications, quantities, deadlines, technical requirements, links, drawings, and other attachments.
Search, evaluate, and select suppliers in Ukraine and internationally.
Run the RFQ process: request quotes, compare offers, analyze price, lead time, MOQ, warranty, delivery terms, payment terms, and documentation requirements.
Prepare and create Purchase Orders in ERP/Odoo.
Maintain supplier data: contacts, cooperation terms, interaction history, notes on quality, lead times, and problematic cases.
Track supplier order execution and update statuses in a timely manner.
Import Procurement and International Cooperation
Work with international manufacturers, distributors, contractors, and suppliers.
Communicate in English on commercial terms, technical details, deliveries, payments, documents, and claims.
Coordinate import deliveries together with logistics, customs brokers, and relevant internal teams.
Control the availability and accuracy of documents required for import, payment, accounting, and goods receipt.
Manage complex cases: delays, customs issues, partial deliveries, changes in terms, and market shortages.
Production Supply
Procure components, materials, equipment, standard parts, electronics, mechanical parts, consumables, and other items required for production.
Handle procurement related to Manufacturing Orders and production demand.
Monitor risks that may cause production delays or stoppages.
Prioritize critical procurement needs together with the Operations Lead and internal requestors.
Contribute to improvements in procurement processes, planning, shortage visibility, lead time accuracy, and supply quality.
ERP, Documentation, and Process Discipline
Work in ERP systems, preferably Odoo: purchase requests, POs, vendor bills, statuses, suppliers, documents, and links to production demand.
Create or support Vendor Bills and attach invoices and required documents.
Transfer required documents to accounting and track payment and delivery statuses.
Maintain quote comparison files, supplier databases, reports, and backup tracking files when needed.
Participate in standardizing procurement processes, templates, SLAs, escalation rules, and cross-functional workflows.
Quality, Claims, and Request Closure
Coordinate with warehouse and QA on goods receipt and Incoming Quality Control.
Support supplier claims in case of non-conformities, defects, delays, or documentation issues.
Communicate with suppliers until problematic cases are fully closed.
Close purchase requests after receipt confirmation and successful quality control.
Candidate Requirements
Required Experience
5+ years of experience in procurement.
Procurement experience specifically in manufacturing companies.
Experience with import procurement and international suppliers, manufacturers, or contractors.
Understanding of the full procurement cycle: request -> supplier search -> RFQ -> PO -> payment -> logistics -> documents -> receipt -> claims.
Experience working with ERP systems.
English level B2 or higher; C1+ is preferred.
Ability to work with technical or production-related items, specifications, BOMs, components, and materials.
Supply Chain Specialist / Procurement Specialist
R&D
Kyiv, Ukraine
Office first; partial hybrid/remote may be possible later
The Supply Chain Specialist / Procurement Specialist is part of the Operations / Supply Chain team and reports directly to the Operations Lead.
At the current stage, there is no dedicated Supply Chain Team Lead role in the team. Therefore, this position requires a high level of ownership, independence, and the ability to work directly with the Operations Lead, production, R&D/engineering, QA, warehouse, accounting, logistics, and external suppliers.
This is not a people-management role at the start. However, for a candidate with strong leadership potential, the role may grow into a Supply Chain Team Lead / Procurement Team Lead position.
To manage the full procurement cycle for production and internal business needs: from purchase request review, supplier search, and quote collection to purchase order creation, payment follow-up, delivery/import coordination, document control, and request closure after goods receipt and quality control.
The role includes direct reporting to the Operations Lead on procurement statuses, risks, critical deliveries, shortages, and issues requiring escalation.
Сore responsibilities
Procurement and Supplier Management
Process purchase requests from internal customers in ERP/Odoo.
Check request completeness: specifications, quantities, deadlines, technical requirements, links, drawings, and other attachments.
Search, evaluate, and select suppliers in Ukraine and internationally.
Run the RFQ process: request quotes, compare offers, analyze price, lead time, MOQ, warranty, delivery terms, payment terms, and documentation requirements.
Prepare and create Purchase Orders in ERP/Odoo.
Maintain supplier data: contacts, cooperation terms, interaction history, notes on quality, lead times, and problematic cases.
Track supplier order execution and update statuses in a timely manner.
Import Procurement and International Cooperation
Work with international manufacturers, distributors, contractors, and suppliers.
Communicate in English on commercial terms, technical details, deliveries, payments, documents, and claims.
Coordinate import deliveries together with logistics, customs brokers, and relevant internal teams.
Control the availability and accuracy of documents required for import, payment, accounting, and goods receipt.
Manage complex cases: delays, customs issues, partial deliveries, changes in terms, and market shortages.
Production Supply
Procure components, materials, equipment, standard parts, electronics, mechanical parts, consumables, and other items required for production.
Handle procurement related to Manufacturing Orders and production demand.
Monitor risks that may cause production delays or stoppages.
Prioritize critical procurement needs together with the Operations Lead and internal requestors.
Contribute to improvements in procurement processes, planning, shortage visibility, lead time accuracy, and supply quality.
ERP, Documentation, and Process Discipline
Work in ERP systems, preferably Odoo: purchase requests, POs, vendor bills, statuses, suppliers, documents, and links to production demand.
Create or support Vendor Bills and attach invoices and required documents.
Transfer required documents to accounting and track payment and delivery statuses.
Maintain quote comparison files, supplier databases, reports, and backup tracking files when needed.
Participate in standardizing procurement processes, templates, SLAs, escalation rules, and cross-functional workflows.
Quality, Claims, and Request Closure
Coordinate with warehouse and QA on goods receipt and Incoming Quality Control.
Support supplier claims in case of non-conformities, defects, delays, or documentation issues.
Communicate with suppliers until problematic cases are fully closed.
Close purchase requests after receipt confirmation and successful quality control.
Candidate Requirements
Required Experience
5+ years of experience in procurement.
Procurement experience specifically in manufacturing companies.
Experience with import procurement and international suppliers, manufacturers, or contractors.
Understanding of the full procurement cycle: request -> supplier search -> RFQ -> PO -> payment -> logistics -> documents -> receipt -> claims.
Experience working with ERP systems.
English level B2 or higher; C1+ is preferred.
Ability to work with technical or production-related items, specifications, BOMs, components, and materials.
© ark robotics. Усі права захищено.
